Oil and Gas Services Company; 10 Positions

Job Position : Sr Electrical Engineer

BASIC PURPOSE

To perform and ensure the assigned Electrical modification or projects works are executed in an expedient, cost effective, safe manner and in compliance with the Company Engineering Standards and International Codes.

ROLES & RESPONSIBILITIES

1. Analyze Engineering field evaluations and day to day Electrical operational trouble shooting.

2. Analyze Electrical sizing calculations such as load shedding, cable sizing etc.

3. Analyze and review one line diagram, power distribution system, Hazardous Area Classification, Electrical Safety System, Wiring connection detailed, Cable schedule, etc.

4. Analyze the Electrical Safety Review such as Load Shedding, Power Distribution, and Grounding System

5. Analyze all aspect of Electrical design requirements including the compilation of scopes of work and specifications for conceptual and FEL development

6. Interface with contractors, Electrical technical teams to integrate development plans with existing facilities for complex bid package.

7. Responsible for AFE package, Scope of work, Cost Estimate and JSA.

8. Necessary Interface with the Regulator, government agencies and other project stakeholders as required in facilitating design and permitting reviews

9. To lead of Electrical Technical Bid Evaluation and recommend the bidder.

10. Contribute in-house Electrical technical design reviews and document distribution

11. Review the contractor's technical work scopes are executed in accordance with Contract specifications, contract technical requirements and Industry codes & standards.

12. Plan and promote all Electrical work to be implemented in a safe manner in support of the Project and Indonesian Business Unit's HSE objectives.

13. Responsible for the review and assessment of the cost and schedule information.

QUALIFICATIONS

Education & Work Experience

• Bachelor Degree in Electrical Engineering.

• Electrical Engineering Work minimum 10 years of experience in Oil and Gas industry.

Competency, Training & Certification

• Basic Computer Application

• Electrical Software Application

• Basic Application Level of Electrical Engineering work which included:

o Circuit & Circuit Calculation.

o Drawing, Symbol and Documentation.

o Transmission and Distribution.

o Low and High Voltage Distribution System.

o Electronic System.

o Electrical Safety.

o Power System.

o Lighting.

o Wiring Practices.

o Industry Codes, Standards and Guidelines- Electrical.

o Hazardous Area.

o Equipment Selection Criteria.

JOB DESCRIPTIONS

• Performs strong leadership skills in his/her daily work

• Details of Competency, Training & Certification requirements shall refer to respective Job Performance Profile.

Position Title: Construction Supervisor ( WellPad )

Position Overview:

To provide supervisions/guidance to during wellpad civil construction including but not limited to location clearing, conturing, flattening, compacting, drainage, water pond, mud pit, sump pit, piling rig subbased, cellar, septic tanks, fencing, gate, slope erosion control etc. and to ensure that all construction work are in compliance with specification and engineering design, installed, managed and executed in good safety, good quality and good productivity.

Key Duties and Responsibilities:

• To conduct the following:

• Be responsible for the safety, schedule, cost and quality of the piping and pipeline under his supervision

• Compliance with the location construction practices by Company.

o Undertaking Construction Supervision activity. Interface with Operations, Contractor, and other in-house and external support to deliver the project(s) on time and on budget.

o Plan and promote all works to be implemented in a safe manner and in compliance to the Company’s HSE and objectives and policies.

o Ensure that all the document related to the wellpad location construction under his supervision are complete, compiled and ready to be handover as per target timing

• Provide guidance and mentoring to the less experienced team member and Contractor’s team– performing technical quality checking and steering team members toward achieving their project deliverables safely .

Minimum Qualifications: (Education, Experiences & Certification or Technical Skill requirements)

• Minimum Diploma 3 graduate

• At least 10 years in Construction experience in oil & gas industry.

• Strong interpersonal skills for supervision construction activity

• Ability to guide a team to achieve common project goals, whilst interfacing with various Company departments and regulatory agencies.

• Construction knowledge and experience, including identification installation risks, risk mitigations and contingency plans.

• Intermediate competency level of construction supervisor and process safety:

• Hydrocarbon processing systems, process equipment and piping systems.

• Process hazard analysis (e.g. HAZOP, HAZID).

• Operation and maintenance requirements.

• Familiar with national and international industrial codes and standards.

• Exposure to fabrication, construction and installation works:

• Reviewing and enforcing Contractors’ HSE and QA/QC systems and plans for fabrication, testing and installation activities in line with applicable Company policies and standards.

• Reviewing and validating material/equipment fabrication and testing certification compiled by contractors.

• Compliance and coordinating development of documentation:

• Compliance, review and validate engineering drawings and plans, datasheets and contract specifications with contractors and fabricators engineering design firms and vendors

• Reviewing and validating material/ equipment fabrication and testing certification compiled by contractors.

• Compliance and coordinating development of project documentation:

 

Position Title: Cost Controller

Position Overview:

• Supporting Project Control Coordinator by working together with Project Deliveries team in preparing, developing, implementing, communicating, controlling and mitigating project cost plan, such that project cost are aligned with project strategy, reasonable, reflect reality and reported in time & accurately.

• Monitoring all cost activities (commitment, expenditure, VOWP, etc.), assessing, evaluating and reporting the ongoing and final financial status of the Project, and provide suggestion or mitigation to Small Project Management.

• Identify and report trends, VOWP, actual in the project financial performance, provide the comprehensive analysis, including against the respective approved budget (AFE) and the work breakdown structure (WBS).

• Support management by providing suggestion on cost control system suit with project needs, including for those implement by Contractor.

• Be a key user for the SAP cost control database.

Key Duties and Responsibilities:

• Prepare, develop, communicate, monitor, maintain and report on project cost plan, status and progress. This includes the detail analysis, evaluation and suggestion of such performance for management decision.

• Working together with cost estimator, develop and maintain detail of cost estimation breakdown, aligned with schedule and approved WBS.

• Coordinate the implementation of SAP as the project cost control system.

• Assist with the development and implementation of project cost control systems and procedures capable of monitoring and reporting the cost elements necessary to effectively assist the Project Management Team in controlling the project.

• Perform cost analysis and support for managing project expenditures specifically in relationship to project management costs and estimated sums items in the Contract.

• Produce expenditure phasing reports each month.

• Produce monthly cost reports that accurately reflect the current status of the project. 

• Ensure all costs that are to be billed to the project have been approved by the appropriate management prior to being charged to the Project

• Ensure all project charges are allocated to the correct WBS and ALM limits are followed.

• Participate in system and product audits on Contractor's cost control activities to check compliance with their internal cost control procedures Provide and maintain necessary supporting cost documents for all financial audits of the project accounts.

• Ensure reconciliation of cost data is consistent with SAP.

• Provide data to the Project Department Project services group as required for monthly reporting, budgeting, cost forecast and the like. Ensure ALM limits are followed

• Monitor issue, approval and close-out of project sheets and ensure all Intercompany billings are approved by the appropriate management prior to being charged to the Project

• Liaise closely with Infrastructure Department Project Services Group and Finance  Department regarding cashflow forecasts (as needed), month end closing, recording of accruals and expenditures, payment of invoices and AFE reporting

• Monitor overhead Charges (general overhead charges, time writers etc)

• 16. Perform system and product audits on Contractor's cost control activities to check compliance with their internal cost control procedures

• Provide feedback and suggestion based on assessment and evaluation of the project and contract schedule & progress on the overall and specific part of project and contract. The assessment and evaluation shall be clearly communicated to stakeholders and documented.

• Develop and implement monitoring and measurement tools to enable management understand and following up project schedule and progress issue, and using them as support in making decision.

• Update where required of the project master schedule (baseline, forecast and recovery).

• Review of Contractor's progress vs Contract VOWP & forecast and provide advises & suggestions to team.

Minimum Qualifications: (Education, Experiences & Certification or Technical Skill requirements)

• Have a minimum of 2 years experiences in oil and gas cost control (preferably).

• Be able to coordinate with engineering, administration, management and field personnel to insure alignment and accuracy of the data.

• Have hands on experience of modern computerized planning packages in particular SAP, and a knowledge of other software packages

• Excellent English Language, written and oral, communication skills.

• Preferably some exposure and experience on all aspect of project control, contracts, procurement & external regulations.

• Able to develop and maintain good relations with stakeholders.

• Strong interpersonal skills and self-driver.

• Basic awareness/ understanding of all key disciplines interfacing with project engineering, constructions and other project functions.

 

Position Title: Lead Contract and Procurement Material

Position Overview:

- A Contract professional who collaborates with Project/Contract owner in the effort on day to day Well Operations Contract Management Process.

- Responsible and assists Contract Owner in the development, implementation and administration of Contract Management Plans for applicable contracts.

- Provides contractual and commercial advice and recommendations for Contract owner/PE/PM

- Ensures contractual/commercial compliance by contractors during contract execution.

- Collaborates in contractual/commercial negotiations and conflict resolution during both the pre-award and post-award phases.

- Ensure overall contractual compliance by contractor

- Ensure compliance to Business Unit and Corporate Policies/Procedures and SKK Migas PTK procurement regulations

- Have competency and knowledge in procurement, contracting and material management areas, sound commercial acumen, understanding of project management and project activities, a good team player, an effective communicator, and capable to build relations with both internal and external stakeholders.

- Have competency in contract management and monitoring during project execution

Key Duties and Responsibilities:

• Provides contractual and commercial advice to Contract Owner (e.g contractual interpretation, conflict resolution, applicability of warnings/sanction, etc.) 

• Collaborates with Contract Owner in developing front-end documentation for procurement process, i.e cost/owner estimate, compensation structure, schedule, approved requisition, HSE risk assessment, qualification criteria and technical bid evaluation

• Provides support to Contract owner with the technical bid review process, commercial bid analysis process and award recommendations

• Handle contract reviews with Procurement, Legal, Risk Management, HSE, QA/QC and other key stakeholders to ensure compliance

• Provides assistance in obtaining SKK Migas approval on tender plan, award recommendations and other.

• Support commercial negotiation sessions as required.

• Support contract owner in the preparation of direct appointment, amendments or change order, per applicable procedure.

• Handle all post-award contract activities to ensure contractual compliance by contractors/suppliers and contract objectives are met. This includes ensuring compliance to scope of work, contract expense, dispute resolution, correspondences, invoicing process, capturing lesson-learned, proper contract socialization and understanding to all contract stakeholders, site visits and accommodating contract changes when necessary, executing estimated sum, etc.

• Act as primary contact for contractor/supplier on contractual and commercial issues.

• Reviews on a regular basis the claims and backcharge log, and leads claims and backcharges negotiation/resolution activities.

• Collaborates with Procurement, Vendor Management, TKDN specialist, as required.

• Prepared respond to all formal correspondence issued to contractors and received from contractors.

• Ensure contract close-out process

• Ensure all contract-related files (electronic and paper) are properly organized, registered and filed. Providing a sound audit trail and a substantive basis for dealing with contractor claims and the like.

HSE Responsibilities:

• Actively participate in HSE Program

• Ensure HSE requirements are included in the contract by collaborating with HSE function team in developing proper contract exhibit for HSE and communicated properly to the bidders during bid process by having an independent prebid meeting session for HSE and to contractor during contract kick-off meeting.

• Engage with HSE function team to ensure contractor/supplier comply with HSE requirements

Qualifications: (Education, Experiences & Certification or Technical Skill requirements

• Education: Bachelor’s degree in Engineering, Supply Chain discipline or Law degree

• Having minimum 15 years of experience in a contracts management/administration role in Project Facilities area or other area within the oil and gas or EPC industry for non-engineering background, and having previous experience in supervisory role is an advantage OR having more than 10 years of experience in a contracts management/administration role in drilling area or other area within the oil & gas or EPC industry for engineering background, and having previous experience in supervisory role is an advantage.

• Proven experience to successfully manage EPC contract and PO LLI in parallel that has a total value of > US$20MM

• Strong working knowledge of commercial frameworks and contractual terms & conditions \

• Strong working knowledge of the different contract types & compensations structure

• Demonstrated high negotiation skills & ability to apply analytical tools, concepts and methods

• Contract drafting skills

• Computer literate

• General knowledge of applicable legislation as it relates to procurement of goods and services

• Effective communicator – good presentation and interpersonal skills

• Demonstrated ethical integrity

• Understand material procurement process, master list and importation

• Flexible and creative approach with willingness to embrace change

• Ability in work with a multi-discipline team

• Self-motivated, enthusiastic with ability to work as part of a team

Preferred Qualifications/Experience:

• Certified professional Supply Management (CPSM) or LSP Hulu Migas relevant Supply Chain certified or similar certifications.

 

Position Title: Lead Cost Control

Position Overview:

• To ensure project cost are aligned with project strategy, reasonable, reflect reality and reported in time & accurately.

• To ensure monitoring all cost activities (commitment, expenditure, VOWP, etc.), assessing, evaluating and reporting the ongoing and final financial status of the Project, and provide suggestion or mitigation.

Key Duties and Responsibilities:

• Lead project cost plan, status and progress. This includes the detail analysis, evaluation and suggestion of such performance for management decision.

• Working together with cost estimator, develop and maintain detail of cost estimation breakdown, aligned with schedule and approved WBS.

• Coordinate the implementation of SAP as the project cost control system.

• Assist with the development and implementation of project cost control systems and procedures capable of monitoring and reporting the cost elements necessary to effectively assist the Project Management Team in controlling the project.

• Perform cost analysis and support for managing project expenditures specifically in relationship to project management costs and estimated sums items in the Contract.

• Produce expenditure phasing reports each month.

• Produce monthly cost reports that accurately reflect the current status of the project. 

• Ensure all costs that are to be billed to the project have been approved by the appropriate management prior to being charged to the Project

• Ensure all project charges are allocated to the correct WBS and ALM limits are followed.

• Participate in system and product audits on Contractor's cost control activities to check compliance with their internal cost control procedures Provide and maintain necessary supporting cost documents for all financial audits of the project accounts.

• Ensure reconciliation of cost data is consistent with SAP.

• Provide data to the Project Department Project services group as required for monthly reporting, budgeting, cost forecast and the like. Ensure ALM limits are followed

• Monitor issue, approval and close-out of project sheets and ensure all Intercompany billings are approved by the appropriate management prior to being charged to the Project

• Liaise closely with Infrastructure Department Project Services Group and Finance Department regarding cashflow forecasts (as needed), month end closing, recording of accruals and expenditures, payment of invoices and AFE reporting

• Monitor overhead Charges (general overhead charges, time writers etc)

• 16. Perform system and product audits on Contractor's cost control activities to check compliance with their internal cost control procedures

• Provide feedback and suggestion based on assessment and evaluation of the project and contract schedule & progress on the overall and specific part of project and contract. The assessment and evaluation shall be clearly communicated to stakeholders and documented.

• Develop and implement monitoring and measurement tools to enable management understand and following up project schedule and progress issue, and using them as support in making decision.

• Update where required of the project master schedule (baseline, forecast and recovery).

• Review of Contractor's progress vs Contract VOWP & forecast and provide advises & suggestions to team.

Minimum Qualifications: (Education, Experiences & Certification or Technical Skill requirements)

• Have a minimum of 5 years experiences in oil and gas cost control (preferably).

• Have a bachelor degree on Economics

• Be able to coordinate with engineering, administration, management and field personnel to insure alignment and accuracy of the data.

• Have hands on experience of modern computerized planning packages in particular SAP, and a knowledge of other software packages

• Excellent English Language, written and oral, communication skills.

• Preferably some exposure and experience on all aspect of project control, contracts, procurement & external regulations.

• Able to develop and maintain good relations with stakeholders.

• Strong interpersonal skills and self-driver.

• Basic awareness/ understanding of all key disciplines interfacing with project engineering, constructions and other project functions.

 

Position Title: Lifting specialist

BASIC PURPOSE

The Crane & Lifting Specialist is responsible for technical support to field operation on implementation of new crane and lifting procedure giving advise and recommendation to technical issues manage blanket contract and progress repair and return troubleshooting and reliability improvement of crane  The ultimate goal is to ensure all cranes and the crew  will do operation in safe manner.

Technical analysis

• Strong technical knowledge and analysis to crane and lifting plan and issues.

• Risk analysis to ensure planned tasks can be safely and efficiently executed within the available resources

Commercial/ financial analysis

As Contract owner for crane maintenance need to review the planned activities and get all the activities done in effective and economic manner.

NATURE AND SCOPE

• The Crane & Lifting  Specialist is a technically experienced worker who has deep knowledge in crane and lifting activities. Familiar with Crane & Lifting international standard will be a preference.

• He / She will be the contract owner of offshore operation for things relate with crane maintenance and manage the contract to meet the planned budget and time and execute safely. He/She will be as the responsible person who will lead the onshore repair works by internal or third party.

• He / she will be the focal point of communication with SCM in providing required parts for field operation.

• He / She will support field operation in relation with maintenance management, sponsor a regular maintenance strategy review for each asset operation and deliver identified critical parts list, recommended maintenance works and in terms of reliability work closely with OEE and field operation and deliver reliability improvement for assigned system.

JOB REQUIREMENT

• Safety – a safety-minded person who believes that a good plan leads to a safe and efficient execution

• Education - minimum Bachelor Degree in Engineering

• Experience - minimum 7 years experience in the oil and gas industry, preferably with crane and lifting activities.

• Knowledge & skills

o Has a sound understanding of crane and lifting at field operations

o Understand operating constraints and able to manage them to deliver goals/ objectives

o Reasonable risk management skills

o Effective communication and influencing skills

PRINCIPAL ACCOUNTABILITY

• Accountable for crane and lifting activities and performance in  offshore operations : Implementation of new crane and lifting procedure, routine crane maintenance by utilizing of service contract, managing crane service contract, managing rental & CCU utilization.

• Accountable for identification of future crane and lifting operating improvement.

 

Position Title: Material Man

Position Overview:

To Coordinate of Material Control activities to support the WellOps  activities at the work site.

Key Duties and Responsibilities:

• Responsible for the effective control of all Company provided equipment and furnished materials on site

• Responsible for the accurate and timely receipt verification of Company furnished materials on site.

• Monitor and assist in the preservation of Company provided equipment and furnished material until installation.

• Coordinate and interface with vendor / freight forwarding contractor on local movement of Company provided equipment and furnished material from its point of origin to site.

• Ensure HSE and QA/QC processes and procedures are implemented with specific emphasis on material handling/lifting activities

• Actively support and promote  HSE standards with contractor’s / vendor’s personnel

• Responsible for the integrity and data input into Company Material Control / BPM/ SAP systems.

• Responsible for all interfaces with  Material Management and Operations personnel in managing Company furnished materials at site.

• Monitor all Contractor Q/C activities in relation to equipment and material receipt inspections.

• Responsible for working closely, resolving problems, and reporting OSD notification with Project procurement and respective Project Engineer

• Responsible for supporting and establishing contractor management of Company provided materials and equipment.

• Handle handover Company provided materials and equipment to contractor, and return surplus of Company provided materials

• Reporting on the status of Company furnished materials and provided equipment at site.

• Support contractor in the receipt verification and inspection of Company furnished materials and equipment.

• Monitor status of Company furnished materials, ensure inventory control of commissioning spares, special tools, manage the surplus materials and demolished materials.

• Handle return surplus and demolished material to  MM warehouse

• Perform and other duties as directed by the Construction Superintendent

Minimum Qualifications: (Education, Experiences & Certification or Technical Skill requirements

• Education:

• Required Level: Commensurate training

• Preferred: Technical Degree

• +5 years’ experience in a material control/management (preferably on the buy side of the oil and gas industry) in roles encompassing the Primary Functions.

• Strong working knowledge

• Knowledge on SAP system

• Ability to work within a diverse cultural environment.

• Demonstrated interpersonal and teambuilding skills.

• Commitment to the implementation of Health, Safety, and Environmental goals and objectives.

• Must be a self-starter with good interpersonal and communication skills.

• Knowledge of materials for oil and gas facilities

• Ability to track the status of multiple items in procurement and in the project and to fully understand where they are in the process

• Ability to prioritize, performs, and completes multiple tasks within a deadline. The ability to arrange things or actions in a certain order or pattern according to a specific rule and manage dependencies.

 

Position Title: Material Specialist

Position Overview:

General management of materials in the projects

Key Duties and Responsibilities:

• Obtain information on market price and availability of the materials and equipment through market review.

• Determines and develops appropriate sources of supply and maintains cooperative working relationships with vendors to stay current with trends and technologies, products and services.

• Ensure proper process in the SAP system

• Manage bid/quote process for materials and equipment; ensure that technical users develop technical specifications and quality requirements; oversees the bid process; ensure availability of technical bid analysis and recommendations for the purchases.

• Ensure that all material and equipment deliveries are timely and properly inspected, transported, received, inspected, stored, preserved and issued at site.

• Resolves problems and issues arising from purchase of materials and equipment with internal and external clients.

• Ensure all requirements in the Purchase Order are fulfilled including documentation and warranty.

• Coordinate with Engineering group and QC to ensure timely and optimal resolution of technical deficiencies resulted in the least impact of schedule and cost.

• Collaborates with company base organization with relation to Material Sourcing.

• Ensure EPC Contractor and other vendors prepare and issue in a timely manner all customs documentation e.g. importation document and Master List.

• Liaise with EPC Contractor/vendors and company base organization with relation to any customs issues.

• Monitor EPC contractor’s procurement progress and delivery plans to avoid delays at the work sites.

• Ensuring that the local content percentage is maintained by the suppliers.

• Ensure that the suppliers’ invoices are proper and actual

• Ensure that suppliers follow the Purchase Order term and condition.

• Ensure that  surplus and scrap materials are returned to company warehouse

• Prepare weekly report and input to the monthly report

Minimum Qualifications: (Education, Experiences & Certification or Technical Skill requirements

• Bachelor’s degree (or equivalent). Bachelor’s degree in business or engineering discipline will be an advantage.

• 5 to 10 years’ experience in a material management/expediting (preferably on the buy side of the oil and gas industry) in roles encompassing the Primary Functions.

• Strong working knowledge

• Knowledge on SAP system

• General working knowledge of commercial frameworks and terms and conditions

• Demonstrated negotiation skills

• Computer literate

• Effective communicator – good presentation and interpersonal skills

• Demonstrated ethical integrity

• Flexible and creative approach with willingness to embrace change

• Positive, self-motivated, enthusiastic, initiative

• Strong interpersonal skills - ability to work as part of a team

• Knowledge of materials for oil and gas facilities

• Ability to track the status of multiple items in procurement and in the project and to fully understand where they are in the process

• Ability in work with a multiple discipline team

• Ability to prioritize, performs, and completes multiple tasks within a deadline. The ability to arrange things or actions in a certain order or pattern according to a specific rule and manage dependencies.

 

Supervisor Well Intervention

Accountable for:

Supervise and support all onshore well intervention, slickline/wireline, P&A  operations; ensuring that well site condition, materials, equipment and personnel movements/requirements are provided in a safe, cost effective, and an environmentally responsible manner, adhering to all company core values, corporate fiduciary requisites and policies, and in-country legislation. Accountable for the HSE and performance of all operations and personnel at the wellsite.

Role and Scope:

­ Promote safety and environmental awareness with all company / contract staff such that well intervention and integrity operations are carried out in a safe and environmentally sound manner.

­ Ensure that all in-country safety, regulatory, and environmental guidelines are followed.  

­ Coordinate and operate all Well Intervention Operations activities related to slickline/wireline with the onshore well operations. This includes operation and maintenance of one company owned wireline unit.

­ Ensure that all potential emergency contingency materials are available.

­ Ensure all wireline running tools and plugs/tubing punches/gauge cutters/bailers/amarada pressure recorders etc. are correctly maintained and utilized.

­ Read and ensure correct pressure data / depths are passed to appropriate production engineering personnel.

­ Assist in coordination of material and logistic activities third party contractors to ensure integration into material and logistic support.

­ Communicate as necessary to ensure teamwork and efficiency of operations.

­ Ensure proper maintenance and certification of wireline unit.

­ Ensure proper inventory of Wireline tools and equipment is kept. Inform Manager Intervention and Integrity, and Field Superintendent of any projected shortfalls.

­ Ensure that all in-country safety, regulatory, and environmental guidelines are followed.

­ Ensure that all corporate policies and practices are maintained and adhered to.

­ Provide wellsite support to the following: Manager Intervention & Integrity, Field Superintendent and operations.

­ Continuously challenge and identify ways to reduce costs and improve Well Services.

­ Review forward well intervention, work-over, completion and testing requirements to. ensure that adequate resources are available for all well service related slickline / wireline activities.

­ Ensure all well & location handovers between well operations & production operations are carried out.

­ Assist production operations as required.

Qualifications:

­ Minimum BSc. Degree in Engineering.

­ 10+ years of industry experience in all aspects slickline / wireline operations.

­ Hold a valid IWCF well control certificate for Well Intervention Supervisor level.

­ Uncompromising adherence and commitment to our SPIRIT Values (Safety, People, Integrity, Responsibility, Innovation and Teamwork).

­ Technical and operating excellence in all aspects of wireline/slickline operations including both tools and Wireline unit.

­ Proven operational, personnel motivational, planning & coordination skills.

­ Significant and relevant experience in slickline / wireline processes.

­ Exercise leadership and judgment in dealing with emergencies; Ability to act as a logistical resource in emergencies (oilspill, medi-vac, etc).

­ Willingness to air, and adept at working through, problems.

­ Ability to think and act strategically in order to predict operational material needs.

­ Ability to anticipate and respond quickly to operational requirements.

­ Good interpersonal & communication skills.

 

Job Description

 

Position Title: Contract Administrator

Position Overview

To provide contract administration support to Team Lead Contracts Material, Operations & Logistic, on day today contract management for OES and SCM – Material Management & Logistics Department. Within the guidance of Team Lead Contracts Material, Operations & Logistic conducting coordination with OES and SCM – Material Management & Logistics’s Contract Manager and Contract Owner in regard with preparation and execution of a contract. 

Key Duties and Responsibilities

The main job description for this position divided into four (4) phases: 

Phase 1: Pre-Award

a. Assist Contract Manager and Contract Owner on preparing new contract such as overall timeline that impacted to the process, explaining what user responsibilities related to contract management, developing Qualification Assessment (QA), Technical Evaluation (TE), Scope of Work (SoW) and commercial structures (Pricing, Invoicing and Payment – PIP).

b. Assist Contract Manager and Contract Owner on ensuring all related aspects impacted to the contract are captured and elaborate into scope of work and commercial, in compliance with terms & conditions and applicable all requirements.

c. Assist Contract Manager, Contract Owner and Contract Lead on developing and administering of Contract Management Plan (CMP) for applicable contracts

d. Assist Contract Manager, Contract Owner and Contract Lead on developing and administering of Contract Risk Classification (CRC) for applicable contracts

Phase 2: Procurement Process

a. Assist Contract Manager and Contract Owner, as required, during elucidation and pre-bid meeting

b. Assist Contract Manager and Contract Owner, if needed, to communicate with procurement team or other function within BU during procurement process

c. Assist Contract Manager and Contract Owner, as required, during PQ and Technical Evaluation phases.

Phase 3: Post-award

a. Assist Contract Manager, Contract Owner and Contract Lead with the administration of Contract Management Plan implementation.

b. Assist Contract Manager on arranging and organizing meeting with Contractor, including but not limited to: Kick Off Meeting, Key Performance Indicator (KPI) meeting, negotiation meeting, transition meeting, close out meeting, clarification meeting.

c. Leads the effort in the day to day administration of contracts management.

d. Provides contractual / commercial advice to Contract Manager, Contract Owner and Contract Lead, including but not limited to contractual interpretation, conflict resolution, applicability of warning/sanction.

e. Drafting and issuing letters once approved by management to contractors (if any). 

f. Assist Contract Manager, Contract Owner and Contract Lead with the administration of transition process and work execution as part of contract implementation.

g. Assist Contract Owner and Contract Manager for any chances that required to contract (contract amendment).

h. Works together with Contract Manager and Cost Controller to monitor contract value against expenditures and validity period.

i. Ensuring and monitoring any changes and updates to CHSEMS database during contract implementation, Contract Manager to align with agreed schedule and upload required documents into the system.

j. Leads the contract transition activities and administration and work together with Contract Manager, including coordination between Contract Owner, Contract User, FGER, Security, HR Industrial Relations and/or site leaders and provide regular update to Contract Lead and Contract Owner to ensure smooth transition.

k. Assists in creating Service Order and ensure its rate is accurate as per the compensation exhibit for applicable contract.

l. Monitoring and ensuring CHSEMS documents such as kick off meeting uploaded in the CHSEMS database

Phase 4: Contract Close Out

In coordination with Contract Manager, Contract Owner, Cost Controller, Finance Team (as required) and Contract Lead ensuring the contract close out compliance (for contract value >USD500K) with the applicable policies and the following documents are completed:

a. Ensure no outstanding payment to Contractor by checking with Contract Owner/Contract Manager/Cost Controller/Finance and all changes related to contract has been accommodated in amendment.

b. Ensure that if any performance issue has been followed up by obtaining confirmation from Contract Manager.

c. Checking whether there is contractor’s performance issue during contract execution and Contract Manager/Contract Owner confirmation statement and evidence.

d. Ensuring Local Content verification is carried out by performance assurance team and securing signed statement by authorized Company representative and contractor.

e. Securing close out final documentation 

Dimensions

Stakeholder Interface

• Internal:

Contract Managers, Contract Owners, SPC, Procurement, Legal, Finance, Supply Chain Excellence & Category Management, HSE and Global Real Estate team.

• External:

Contractor and SKK Migas

Qualifications

a. BA/BS from reputable university, major in Engineering, Legal, Management, Economy, Finance with minimum GPA (Grade Point Average) 3.0

b. Minimum 3 years’ experience working in a contracts administration role within the oil and gas or mining industry, or in an industry in which such experience is transferable.

c. Computer literates: proficient in MS Office application and familiar with SAP Logistic and Material Management modules

d. Language skill: good oral & written communication skills in English

e. Basic knowledge of applicable legislation, as it relates to procurement of goods & services (e.g., PTK-007 and its amendments).

f. Has strong analytical and negotiation skill.

g. General working knowledge of commercial frameworks and contractual terms and conditions.

h. Able to demonstrate good communication with stakeholders, both internal and external. 

i. Able to demonstrate ethical integrity.

Key Competencies:

• Planning and organizing

• Communication skills

• Data gathering and analysis

• Problem analysis and problem solving

• Presentation skills

• Facilitation skills

• Adaptable

• Team player

• Commercial acumen

 

Should you are interested with the position & Meet the qualifications required, please send email to hrd@istechgroup.com